Work Smarter, Not Harder: Top Three Ways to Improve Workflow
What’s the definition of insanity? Some say it’s doing the same thing over and over, expecting different results. When it comes to workflow, you’re not alone if you just can’t seem to get a handle on arduous spreadsheets, missed communications or wasted time. Whether it’s a small project or a major overhaul, when workflow suffers, so does productivity, morale and the bottom line. The problem? Your team may be working hard, but they may not be working smart. When maximized resources, efficient use of time and a harmonious environment are important criteria, you need solutions that work. Here are the top three ways to work smarter, not harder for improved workflow.
No. 1: Make Efficiency Priority Number One
Despite most people using the terms interchangeably, efficiency and effectiveness are not the same thing. Yet when it comes to maximizing your efforts, the difference needs to be crystal clear. Your work process may be effective, meaning it gets the job done. But it may not be the most efficient way to go. Efficiency comes from doing something in the most resourceful way- using less to make more. On the other hand, effectiveness has to do with output, or how well the final result performs. Chances are you’re already effective, now make efficiency a top priority by looking for new ways to reduce waste or eliminate redundancies to get the biggest bang for your buck.
No. 2: Reduce Complication…Automate and Then Automate Some More
Technology is your friend, and when it comes to working smarter, not harder, businesses that stay ahead of the curve have learned the art of making automation do the heavy lifting. Reduce complication and get organized with Project Management Software that lets you focus on getting the job done. Securely store information and project details, hold team members accountable for specific tasks and streamline workflow. Work better without the hassle of complicated spreadsheets, laborious timesheets or indefinite timeframes.
No. 3: Communicate Openly and Freely
The number one reason work stalls, motivation wanes and projects fail is poor communication. It’s that important. Team members need to have confidence and self assurance that if they need guidance, advice or simply a sounding board, they can get it- no questions asked. In the absence of open communication, people lose interest, work gets pushed aside and projects fail. Workflow that encourages ongoing feedback has the flexibility to change and adapt as needed, start and stop without losing focus and face challenges head on.
Work is chaotic and frustrating enough without having to work harder than necessary. For increased productivity and better results, focus on improving workflow by maximizing efficiencies, reducing complexity with the right project management software and promoting communication. Your team- and your bottom line will thank you for it.