Starting right from the planning phase to the phase of execution, every step of a site development project needs to be managed skillfully and productively, so as to ensure that:
- The project is completed within the pre-defined budget.
- The project is delivered on time.
- The completed project complies with all the compliance standards and building codes.
With planning being the initial phase of every site development project, providing the blueprint, this stage automatically becomes the center of main focus for project managers. If a project is planned properly, the rest of the process becomes easier to handle.
Project managers make sure that they invest in the best tools and leverage the best strategies to help them plan site development projects conveniently and efficiently.
Today, we will look at the use of one such tool—work management software, to explore the ways in which the technology can assist project managers in the planning phase of site development projects.
Work Management Software Can Help in the Creation of Accurate Project Estimates
Whenever a company takes over a site development project, one of the first tasks involved in the planning phase is creating a project estimate.
- It involves estimating the cost of raw materials that would be utilized in the completion of the project.
- It involves estimating the total labor hours that would be expended in the completion of project, which in turn helps to determine the expected labor cost.
- It involves estimating the indirect cost expected to be incurred during the execution of a project, which covers the likes of paperwork expenses, fuel charges, and equipment operation cost, etc.
Drafting a project estimate on spreadsheet software has been the traditional approach, but it is characterized with manual errors, non-consolidation of data input and other issues, all of which often create problems further down the project’s pipeline.
This is where work management software can help project managers. With the ability to fully integrate with different data sets (number of workers, number of hours, labor cost, raw materials etc) and the ability to automate calculations, project managers can create and provide accurate estimates to their team and their clients.
Work Management Software Can Help Optimize the Project Estimate to Structure a Cost Effective Budget
Once, the project estimate has been created, the project managers then need to optimize it to create a budget fit solution. Here, once again work management software can assist project managers.
With the data accessible to different users from a single dashboard, the project team can comment, suggest and help identify the cost variables that can be cut down in preference to a feasible and quality alternative.
For instance, rather than going for a stone flooring, a team member may suggest an alternative in wooden flooring which could be more viable, financially and functionally, leading to the creation of a budget which is feasible for the client without compromising on quality.
Work Management Software Can Help in Establishing and Communicating the Project Prerequisites
Every site development project has some pre-requisites which need to be followed before the actual work can begin.
- These prerequisites could be about necessary paperwork and permits.
- They could be about the safety measures that need to be exercised, like the installation of temporary fencing.
With work management software, these prerequisites can be conveniently defined and communicated across all team members so that they would know what needs to be done before starting with the site works.
Furthermore, work management software solution also enables project managers to follow the progress status of the completion of each pre-requisite, making sure that the project is executed in compliance with construction and safety standards.
Work management software has the potential to serve as an important tool in the planning phase for project managers working on site development assignments. It is a tool which enables efficient and convenient planning; making sure that the execution is streamlined for the project so that it can be completed successfully.