3 Reasons Why Companies Are Migrating Towards Collaboration Software In Preference to Emails

We all remember that time when in search of an input and a feedback, we used to turn towards emails – coordinating, communicating and collaborating with our team members, to route the progress of a project or mark its updated status. 

However, now the workplace practices have evolved, and so with it, have our needs of collaboration in coordinated settings.

Today, a majority of organizations have migrated from the traditional emailing approach to the use of technologically advanced solution in collaboration software. Emails are rapidly being phased out by collaborative software solutions to cater to the dynamic communication challenges that surround collaborative working. 

What characterizes the shift from emails to the use of collaboration software?

Let’s have a look.

Collaboration Software Helps Create Improved Collaborative Environment

“The more the improved collaboration between team members, the better is the execution of a project.”

It is a mantra that everyone practices, but leveraging the use of emails limits the exercise of this mantra.

For instance, you often find bulk sized electronic files that need to be shared with your colleagues. Unfortunately, not every email server is able to handle such types of files. If you talk about hotmail, the limit is around 10 MB. If we look at Gmail, the attached file size rises up to 25 MB which is still very limited.

A collaboration software solution helps address this issue by offering considerable space for convenient sharing of files.

Similarly, with emails you can only communicate and share files. But, with a collaboration software you can do much more. You can designate tasks conveniently and define and micro-manage them where needed. Some collaboration software also come equipped with advance project management features which allow you to integrate required sets of information with accounting platforms, generate payrolls, monitor real time status and prioritize tasks on individual levels, all from a single dashboard.

Collaboration Software Helps Save Time 

You want to share an important information, file or message with your team members, indicating the details of a project.

Traditionally, you would open your email client, compose a new email and then send the message to the intended receivers. The receivers will receive the delivered email, search for it through the stack and sort the ones that concern a specific project. If there are multiple projects, or multiple emails intended for multiple receivers, the task becomes even more tedious and consumes lots of your precious time.

With a collaboration software, you can conveniently send an information, file or a message to all the people assigned at the project, without really having to identify them. The receivers in turn can access the delivered file, message or information, listed under the project dashboard. This helps save time.

Collaboration Software Leads to Increased Productivity

This is an extension to the previous benefit. When employees get to save their time with the use of a collaboration software solution, that saved time can be channelized towards increased productivity.

  • It could be facilitating customers to provide improved customer service.
  • It could be assisting the design team with the blueprint.

It could be anything depending on one’s job description.

Thus, the use of collaboration software leads to increased productivity.    

If you have been using emails for collaborating with your team in regards to the execution of a project, it’s time that you should too, adopt the revolutionary collaborative technology of collaborative software. Its benefits over emails are clear and it is a solution that is widely being deployed globally.