A project management software is an indispensible tool for project managers. The software can help in efficient management of the projects. Using a software can help in adjusting to the ever-changing need of the client.
Not all project management applications are equal. If you are already using work management software, you should find out whether it meets the existing needs of the project. If it’s not, you should consider switching to more appropriate project collaboration software.
Here are three things that will help you decide whether you should switch to a new project management software.
1. Using Microsoft Excel to Manage Project
While Microsoft Excel is a great spreadsheet application, there are certain limitations make it less suitable for managing project. The software is great to collect and analyze data and generate basic schedule. However, the fact that it is a standalone application makes creates hindrance in managing projects.
An online project management software can give team members, stakeholders, and the management access to project related data. When the team members update the progress, the changes are updated in the system. This is something that is not possible in Excel. So, if you are currently using excel to manage the projects, it’s recommended that you consider making a switch to a new project management application.
2. Not Meeting Project Deadline
Traditional project management tool does not feature user friendly interface. The project manager cannot see whether the team is behind or ahead of schedule. Online project management software have easy-to-understand interface that reflects information in real time. The project manager will be able to know the updated performance of the team members. You will know where the team stands and adjust resources accordingly.
3. Too Much Time is Spent on Using the Software
Time is precious, especially for project managers. However, the problem with traditional project management software is that too much time is spent on creating reports. With online work management software, however, a company will be able to streamline the project management process. The software has a number of metrics that are displayed on the dashboard. The project manager can view different aspects of the project and easily print the information for review.
Advancements in work management software have made it possible for firms to ensure real time collaboration between the employees. This is made possible due to easy to deploy online work management software. Fast internet connection and efficient SAAS infrastructure has made it possible to match the performance of desktop computers. This is particularly helpful for small business owners who can access new project management solutions without having to pay top dollars. The subscription rates are only a couple of bucks per month. Also, most of the online project management software provides free trial so that you understand what’s in it for you before plopping out cash.