Why It’s Important for Project Managers to Focus on Effective Time Management

Copper TeamBlogsLeave a Comment

The importance of time management for project managers cannot be emphasized enough. Efficient task management requires making effective use of the time. Along with resource allocation, efficient time management is the basic ingredient of successful project delivery.

In this article, we will shed light on the importance of effective time management for the project managers, and also the tools that they can use to ensure effective management of the time.   

The Importance of Effective Time Management

Time management refers to the ability of a project manager in planning and organizing the time that is spent on activities. Good time management results in improved productivity and effectiveness. Time management is one of the key aspects of effective task management.

Assigning time to the tasks is important for timely completion of the project. This means breaking down the project into different tasks. This can be achieved by creating a to-do list. Next, the tasks should be prioritized according to the importance. Not all the tasks have equal priority. Some of the tasks need to be completed first to avoid project delays. You can use either the Eisenhower method or the Pareto principle to identify tasks that are urgent (Eisenhower) or delivers the greatest value (Pareto) to the company.

The complex tasks should be performed first while the easier ones should be performed later. Prioritizing takes in this way can result in improved decision making regarding the project. Poor time allocation can lead to ineffective decision making and increased stress within the team. This will ultimately lead to failure of the project. 

Using Effective Tools for Efficient Time Management

Task management software can greatly aid in effective time management. Using task management software will result in efficient allocation of time. Task management software allows you to manage the tasks. You can start stopwatch timer on any of the tasks and post time and comments. The tasks can be reviewed by the team members and manage the daily activities accordingly. 

For effective time management, it’s essential that you use the latest online task management software. Make sure the project management software has task and timer feature. The software should allow you to review the tasks, add time and comment, and pin the task to the team members. Also, good task management software comes with a feature to highlight priority tasks. This will result in improved project outcomes and ensure that the project completes within the allotted time and budget.

In Conclusion

Project management software is one of the most effective tools that can help in effective time management. Efficient management of the employees’ time will result in successful and timely project delivery. Efficient time management can allow the project manager to accomplish more in minimum time. This will result in time and cost savings. The ultimate effect of the efficient time management using project management software will be on the profitability of the company. 

3 Steps for Improved Project Lifecycle

Copper TeamBlogsLeave a Comment

Every project has a timeline — a start and an end. The success of a project depends on how you navigate between these two points. It’s important for a project manager to ensure that the resources are managed efficiently throughout the lifecycle of the project. In short, effective task management requires a focus on each aspect of the project lifecycle.

Here we will share some important steps that can help in improved project lifecycle management to ensure that project comes to a successful end.

1. Get Better Understanding of Project Lifecycle Phases

One of the keys to improved management of project lifecycle is to get a better understanding of the phases of the lifecycle. Every project generally has five phases: initial stage, planning stage, execution stage, controlling stage, and closing stage. A true understating of the task that needs to be performed during different stages will help in improved project management. 

Consider breaking the tasks into milestones. The milestone should be any major event that signals a transition to the next phase. This will help in setting a goal for the team and keep them motivated right till the end. 

2. Focus on Execution and Control

While every stage of the project lifecycle is important, execution and control are the most important of the five stages. These stages will take you into unchartered territories. It’s absolutely important to keep the end deliverables in mind. The project manager should make sure that the plan is implemented properly. Also, the quality of the deliverables measured using QA testing, prototypes, and reviews. At this stage, it’s essential to keep the customer in the loop to ensure that the project gets completed while fulfilling the exact requirements of the user. 

3. Make Use of Online Project Management Software

Cloud-based project management software will greatly ease the task of managing project lifecycle. The online PM application will result in improved collaboration and communication between the team members. It can help in managing the project resources efficiently during different phases of the project lifecycle. 

Conclusion—Key Takeaways

Effective project lifecycle management requires that the project managers make use of modern PM tools and techniques. Gone are the days when the resources were managed using a timesheet. Today, the project manager must embrace technologies for better project lifecycle management.

Project management software can help in getting valuable feedback from the employees. It can help in avoiding the pitfalls during different stages of the project lifecycle. Managing the project using an online task management software will help the team to learn and grow, and create a range of enhancements resulting in efficient project management lifecycle.

Utilizing the project management software will eliminate confusion regarding the tasks and help ensure that the employees remain fully aware of their responsibilities. Good project lifecycle management using the online tools can positively impact project deliverables resulting in successful completion of the project.   

Why It’s Important to USE Cloud-Based Project Management Tools

Copper TeamBlogsLeave a Comment

The corporate world has already made the transition to the online platform. The question is: have you also made the switch to online project management software? If not, it is essential that you seriously consider making the move.

Gone are the days when the PM team was confined to desktop work management software. Today, the most efficient way to collaborate is using cloud-based team management software. Using online work management software, the work will be done more efficiently, and deliver much better results.

If you are still not convinced about the benefits of making the transition to online project management software, you will surely change your mind after reading about the benefits mentioned in this article.

1. Manage Team Members Remotely

Online project management software allows project managers to manage remote workers. The increasing popularity of flexible work arrangements means that the project manager has to deal with remote works. Online project management software will make the task of managing the remote employees easier for the project manager. Employees can access the online project management software from anywhere using an internet connective device. This allows improved collaboration and communication between the entire PM team members. 

2. Cost Effective Solution

Another advantage of online project management software is that there is no need for costly hardware, or extra IT personnel to maintain them. The company that provides the online service will take care of maintaining the files. All the files are stored in remote and secured servers.

The online project management software is functional, simple, and easy to maintain. It minimizes the downtime due to installing updates or resolving hardware issues. This results in cost savings for the company that will ultimately lead to improved profitability.

3. Speedy Setup

Another perk of an online project management software is that it is easy to setup. You need to just sign up for the services and start using the software. No need to install the software on the server and each of the employee’s workstation. 

4. Improved Security

Good online project management software features first-rate security. The servers have built-in data recovery features. Moreover, the company that offers the online PM services uses secure servers to hold the files. There is no risk of a virus corrupting the file. All the files are hosted on secure servers in the cloud. In case your system crashes, you can use another PC to access the cloud based project management software and continue the work unhindered. 

5. Integration with 3rd Party Applications

The best thing about online project management software is that they feature integration with a 3rd party software. For instance, you can integrate the so water with Xero to transfer accounts related data. This will help in creating an accurate invoice for the project and ensure up-to-date accounting records.

In brief, online work management software can make the task of the project managers easier. It allows remote employee management, and improved collaboration between the employees. The team can work more efficiently using the online task management tool increasing the odds of a successful delivery of project outcomes.

How to Improve Collaboration Between the PM Team Members?

Copper TeamBlogsLeave a Comment

Every project manager knows about the importance of on-time completion of a project while remaining within a budget. Of the many important factors that are required for successful completion of a project, a collaboration between the PM team members is the most important one.

Collaboration refers to teamwork between employees associated with the project. It is a collaboration that makes possible innovation. Improved collaboration requires greater transparency, a collaborative culture within the organization, and using project management software.  In this article, we will share some of the tips that can help improve collaboration between the team members. 

1. Support from the Top Management

Successful collaboration between the team requires the support of the executives at the top level. When the upper management invests in supporting a collaborative culture, it recreates a collaborative behavior among the employees.  This is made possible by recognizing and rewarding team effort and providing project management tools to the employees.

2. Provide Collaborative Training

Another important way to encourage collaboration between the employees is by offering informal coaching and training to the employees. At Nokia, for instance, the informal coaching begins once an employee joins the company. Informal coaching creates a deeply ingrained cultural norm that encourages collaborative task management between the team members. 

3. Involve the HR Department

The HR department has also a strong role to play in encouraging collaborative behavior among the employees. Two ways in which the HR department can help in building a collaborative culture is by providing support for creating an informal community and offering training that relates to improving collaborative behavior. 

4. Invest in a Cloud Project Management Software

Utilization of online project management software can help in better collaboration between the employees. Cloud project management software allows the remote team to collaborate with each other. The online tool provides a single platform for the employees to collaborate and share valuable tips with each other. 

5. Keep Meetings to a Minimum

While occasional team meetings might be important for improved collaboration, conducting too many meeting can get counterproductive and somewhat irritating. Carrying out frequent meetings add little value to the success of the project. It, in fact, results in negative value as it stifles productivity and motivation of the team members.

One way to cut the need for meetings is by using online task management software that allows real-time collaboration between the employees. For instance, the tool allows them to share information using small text-based or video chats, thereby reducing the need for holding a formal meeting.

The above are just some of the most effective tips that can help in improving collaboration between the team members. When the team collaborates with each other, it will result in speedy closure of the project, minimize risk associated with the project, and contribute to successful project outcome. Focusing on improved collaboration between the employees is not just optional; it is an absolute necessity that will result in successful completion of a project. 

6 Tips for Successfully Managing Mobile App Development Project

Copper TeamBlogsLeave a Comment

Managing a mobile application development project can be a challenging prospect. Not only the project costs have to remain within the budget, but a number of system constraints have to be met. In this article, we will share some tips that can help project managers to expertly manage mobile application projects.

1. Review System Guidelines 

The foremost step that a project manager should take before executing the project is to review the guidelines for the platform. iPhone and android platforms have different guidelines for the apps. Not conforming to the guidelines will result in rejection of the application.

The case in point is that it’s important that you know about these guidelines beforehand to avoid making revisions later on, which will increase the cost of the project. Consider discussing the application guidelines with the customers to ensure that they are not caught off guard.

2. Get Written Input

This is a no-brainer but you should consider getting written input from the client regarding the application requirements. A formal document that contains all the customer requirements regarding the application will help in task management during the execution phase. If you don’t get a verbal agreement before the start of the project, it will reduce confusions later on.

3. Team up with the Stakeholders

Collaboration with the stakeholders is especially important in application development projects. You should use a reliable collaboration software to team up with customers, management, and the employees. The two-way interaction using a project management software will prove invaluable in ensuring successful closure of the projects.

4. Request the Customer About Test Cases

Another important advice when managing application development projects is to request the customer to provide you with QA test cases. This will assure the customers that the quality tests will be made according to their exact requirements. Again, getting input from the customer regarding test cases will result in a speedy closure of the projects.

5. Make the App Compatible with Latest OS Version

Changes occur in the mobile OS changes at a quick pace. Both Google and Apple regularly launch new SDKs that come with improved function calls. Most mobile phone users quickly update the OS to the latest one. You should share statistics with the end customers to convince them about using the latest SDK for the mobile app development. Using the latest SDK will not only ensure that the mobile app runs smoothly on the latest platforms, but also save weeks in development.

6. Make the Application Compatible with Different Phones

Developing apps for iPhones is relatively straightforward. However, this is not the case with Android phones. There are different device capabilities and phone resolutions. Make sure to consult with the customer regarding the compatibility of the app for different Android devices.  Also, ensure that the QA team use the appropriate phone to test the application.

Using a project management software is essential when managing mobile app development. Mobile app projects have certain unique requirements that every project manager must know. The above tips will greatly help in ensuring successful project deliverables regarding the mobile app development.