5 Mistakes That Managers Make At The Workplace

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Managers carry a lot on their shoulders and from time to time, they are bound to make mistakes. However, mostly, they make such because they are not very keen.

The following are just some of the mistakes that managers often make at the workplace

1. Not making time for the employees

Many managers are often too busy with other workloads to interact with their employees. This creates a disconnection with the employees and they start viewing the manager as a small god. The distance also creates fear among the employees that they cannot approach the manager when they have an issue regarding work. In the long run, the employees do not work effectively leading to conflicts between them and their manager.

2. Not giving the employees feedback

Once a project has been completed or a particular task has been done by the employees, the manager should give them feedback about the work yet in most cases, they do not. The workers are left wondering if they did the correct thing in the work or not. The feedback from clients is also important and the managers make the mistake of not sharing this with their employees. This denies them a chance to learn from the work.

3. Failing to define goals

Once a project commences, many managers leave the task of defining goals to the employees. This is wrong. The goals should be suggested by the manager and the employees as well to ensure that they are on the same page. Managers make the mistake of reading out the goals if they made them, but they do not further elaborate what it is that they clearly expect from the workers. In the long run, the work may be done wrongly and they have to go through the tough time of explaining why the project was not successful to clients. They will have no one else to blame but them.

4. Being too friendly

Most managers want to be viewed as friendly and approachable to all workers. This is not a bad thing. However, if it goes overboard, the employees working under them often take advantage of the friendship. The manager may be required to make tough decisions regarding various employees and if they became too friendly, this may be a hard task for them. A good manager should command respect from his team without appearing overbearing.

5. Failing to trust employees

Lack of trust is a huge mistake that managers make because they think that they can only trust themselves. When they assign a team of employees some work to be done, they constantly follow up to check on the project. Keeping track of the project is necessary but the lack of trust intimidates the team members to an extent that they will not be productive. In the event that a small mistake is made during work, the manager admonishes them ruthlessly because they do not trust them. They may end up losing the most effective members due to mistrust.
Managers make many more mistakes, but these five do hamper their relationship with the people working under them.

Team Player And The Lone Ranger – How To Bring These Two Types Of Workers Together

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Members of the same team will have different characteristics that one may have to work within a project. Some of them are team players in that they are efficient and outspoken and there are those who are referred to as lone rangers. These are the types of people who are smart, but never like to interact with other people. The question is whether it is possible to bring these two types of workers together. The answer is YES.

Here is how to do that:

• The first thing that you need to do is analyze the strengths and differences of the two types of workers and then put them in a project together. To make the loner feel appreciated, make him the team leader of a project that is of an area that he is most interested in. This will make him communicate and relate with all the team members. It will also bring out his strongest personality which will be a plus for the project.

• The lone ranger rarely communicates and you want him to. To ensure this, ask him relevant questions during meetings, questions that concern the project work. However, do not make it obvious that you simply want him to talk. Ask him to share his ideas about the project and this will enable him to work effectively with the other members who are team players as they will deliberate on the ideas presented and implement them as well.

• Reward the team members for their hard work either during small successes during the work or after the project has been completed. Invite them for an office party and gathering. You can also take the team out for lunch or organize an activity that will temporarily take their minds off the project as a show of gratitude. The lone ranger may be as well be compelled to talk and interact with the other team players.

• Another important method is to acknowledge that he is a loner and let him know that you accept and you are okay with it. He will feel accepted and will be comfortable at work. Inform the other team players as well so that a good understanding is fostered between the members. This is to enable them to know each other’s characters so as to know how to handle each other. Conflicts and disputes will also be avoided between different members of the team if such an understanding is successfully reached.

• Always emphasize the importance of team work to all the team members. This will ensure that the loner tries to relate with the other member for the sake of the project and this will bring him closer to the other team players. Encouraging and reminding the members of the importance of team work also enables them not to lose focus on the projects aims. The team workers, both the lone ranger and the team player will have an easy time working in the project.

How To Get Full Productivity From The Project Management Team

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A project’s manager and the team members’ main aim is to finish the project successfully on time, having satisfied the purpose of the project.

Below are some tips to maximize the project’s output to ensure that the aim is achieved

1. Good planning

The planning for a project greatly matters so that the team members do not drift from the main objectives of the project. Therefore, a good plan needs to be drawn first and foremost before anything else. Failure to do this, the whole project will be destined to crumble. To maximize the project’s output the team members need to be actively involved in the planning process as well. This way, they will know what exactly they are supposed to do.

2. Good time management

Time is of essence in any project work and the output will be of high standards when time is used wisely. Unnecessary delays should be avoided and problems to be sorted out in the shortest time possible. This ensures that the project will be completed on time, having achieved its main purpose. The team members will also work to their full potential and the output will be tremendous.

3. Communication

Lack of communication will lead to minimum output of the project because the team members and their manager do not collaborate. To ensure productivity of the employees, two-way communication, that is; from the manager and team leaders to the team members and vice versa should be established. This will help in solving small and big challenges facing the project faster and the work will continue smoothly. The team manager also creates a good rapport with the members and they will be able to work together effectively thereby increasing and maximizing the project’s output.

4. Assign members effectively

The team manager should be wise in assigning the different members in areas where they can exploit their full potential. This ensures that the team members work in an environment that is comfortable for them, hence they will put in all their effort in the project and this will surely maximize the output of the project as a whole.

5. Take breaks

Do not work endlessly without taking short breaks in between work and taking one or two days off from the project. Working tirelessly does more harm than good to you. Taking breaks helps you reflect on the project and come up with better ways to work. It also helps one share with the team members some of the problems that they are encountering while working on the project. This will greatly help maximize the projects output as new ideas may pop up.

6. Encourage sharing of new ideas and innovations

The team manager should encourage the team members to come up with new ideas and innovations in order to improve the project in the long run. The manager should not imply strict rules on the members that they should follow without having a say about something. This ensures that new ideas are incorporated into the project to make it better, achieve its main objectives and maximize its output to the full potential of the members.

This Is Why Using Technology In Project Management Is So Helpful

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Using technology in project management will help you to carry out various functions for you that will handle large and complex projects and keep the costs as low as possible.

There are various benefits of using such software and these are highlighted below

1. Budget management and control of costs

Managing the project budget is one of the hardest tasks that a project manager can face, and controlling the funds can become even worse if one is not very careful. The manager has to analyze and decide on the funds that are needed for the project. This also helps in determining the source of the resources required. Once the manager has acquired the desired funds, they are able to allocate and control the manner in which the funds are used, most of the time by using technology. Otherwise, it would be very difficult to do so. Additionally, the final payment of the team members can be transmitted electronically to their place of choice using software. Therefore, this makes easy the tasks in the financial department for the one in charge and the manager as well.

2. Communication and collaboration

Good communication is essential for all projects between the team manager and his members. Software creates an easy platform for the team members to communicate without necessarily having to meet physically. They can discuss various matters and share innovations and ideas through features like chat rooms. The various individuals may also be allocated different tasks in the same project or in several projects that are related. They need to collaborate on various issues that arise during the project work. Therefore, technology makes it very easy for them to communicate and collaborate with each other.

3. Good planning

Failing to plan is planning to fail. This is a critical part of the project as lack of proper planning will make the project unsuccessful. Therefore, to plan for the project carefully and analyze all the risks and challenges that could arise, the manager and the team leaders need to do what is important to make this task a whole lot easier.

4. Quality management of documents

The team members together with the manager may need to access various documents urgently and may not be able to do so if they are not at their workplace. However, with the use of the right tools, they can access these documents and share them when need to be wherever they are and at whatever time that they need. Technology also enables them to share large documents. This is very convenient and saves a lot of time for the members.

5. Time management

Finishing a project on time or before time is a feat that many managers find almost impossible to achieve. However, technology can enable the project to be completed on time or even before the time that is expected to complete the project. This is because meetings may be done and ideas shared through the software without physical meetings. The team members are also constantly reminded about the upcoming deadlines. By using tools of technology, the manager and the team can keep track of the project to avoid unnecessary delay. This helps in completing the project on time.

How A Project Manager Should Handle Mistakes

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In the process of executing a project, mistakes do happen. It is how the project manager deals with the mistakes that matters. It is said that prevention is better than cure. This is applicable in project management where early detection of mistakes would prevent failure of completion of a project or presenting one with so many errors.

Here are a few ways that a project manager can use to identify mistakes early and make correction before a project fails:

• Set realistic timelines
Each project has a completion date. The project is also divided into stages that also need to be completed within the set time. It is prudent for the project manager to set timelines that can be achieved. Make sure you allocate enough time to completion of the stages to avoid mistakes such as exclusion of important information.
• Research
Projects have tasks that are identified during the planning stage. Ensure that the team carries out research on the tasks allocated them so that they know what is required of them.
• Communicate
The project manager should ensure there is constant communication with the team on matters relating to the project. Hold regular meetings to know the status and the progress of the different parts of the project. Ensure to pass relevant information about the project to the teams. Communication will ensure that if problems arise at any stage, they are identified and solved with immediate effect.
• Carry out risk management
This is done at the start of the project. Identify factors that could pose a risk to the implementation of the project. It will help in responding to these factors and ensure the project runs smoothly.
• Make use of lists
As mentioned above, projects have different tasks. List those tasks down, go through each of them after the completion of that stage, and ensure that each has been handled to completion. Do this for all the stages, as that will ensure the avoidance of mistakes in the project.
• Assess performance
After the completion of a phase assess the performance of the team. Performance assessment will ensure to keep the team players on their toes to avoid compromising the project by making mistakes.
• Plan the project
Having a project plan will help to identify a mistake when it occurs at any given stage. Involve your team in the planning of the project to make sure they own it. Include them also in the definition of the scope of the project.
• Competency tests
Make use of tools that test competence. This ensures that each team player is given work according to what their capabilities are. It will also help the project manager identify areas where they need to train the team in orders to achieve the desired results and avoid making mistakes.
• Follow set standards
Each project has rules and regulations that are set in the planning stage. As a project manager, ensure that during the implementation of the work, the set standards of project management are followed.