Look For These Features in Your Project Management Software

Copper TeamBlogsLeave a Comment

project management

Only creative and resourceful teams are able to handle a huge log of varying client demands. It’s a part of their job.

This is particularly true for businesses that have an ever-growing base of clients and team members that work hard to accomplish success viagra uk.

However, as clients’ demands increase and the workload intensifies, the added pressure leads to higher levels of stress.

Once an overly-creative team now witnesses a backlash and projects start failing, deadlines are missed and a lot of money goes down the drain. What’s the savior? The answer is dedicated project management software that can help businesses scale its resources and efforts for optimization.

Stated below are a few things you must look for when choosing project management software for your business:

Smooth Communication beyond Emails

Teams often require a simple and uncomplicated way to remain in touch with clients and other team members. And yes, emails are inefficient, time-consuming, and laborious.

In order to perform efficiently, businesses need project management software that allows instant work discussions. Moreover, good project management software permit team members to provide instant feedback on the assigned work and come up with better ideas, collaboratively.

Simple Reporting of Real-Time Data

Reporting and analyzing is a key function fulfilled by project management software. Therefore, the project management software you choose must be effortless in this regard. The software must permit you to easily produce any and all kinds of reports with access to real-time data, irrespective of whether it’s a timesheet, or monthly production chart.

project managerProminent Timelines

To remain on track for ensuring timely project completions, you need to invest in project management software that showcases how every component fits well in the bigger picture and how deadlines will be met in time.

Preferably, this feature needs to be prominent in the software, offering a translucent picture of the entire timeline, tied tasks, and project highlights in a single view.

A Dedicated Mobile App

According to a statistic, around 47% of all emails today are accessed through smartphones. According to another supportive statistic, the trend of BYOD is likely to keep growing over the next 5 years.

It goes without saying that it’s indispensable to utilize a tool that allows you to handle projects via a mobile app, not just a PC or mobile browser. Since you know that your employees will be working on smartphones, facilitating this style of work is recommended.

Copper Project’s project management software possesses all the aforementioned features and more to simplify the most complex, multi-various, and large-scale projects with utmost ease. Go through client reviews, or avail the free-trial offer to learn how it works.

Five Must-Have Skills For All IT Professionals

Copper TeamBlogsLeave a Comment

laptop

All IT employers have a list of important pointers they use to assess all candidates.

It’s not just the technical skills we’re referring to; there are many other soft skills your employer expects of you.

Although most IT employers are looking for predictable skills like JavaScript and C++, others have surprising requirements like the ability to be self-critical and exceptional creativity.

Here we are going to shed light on five of the most important skills you will need today as an IT professional:

#1-Communication

IT professionals need to be able to communicate with people at all levels of the organization. From assistants to help desks and service users, the ability to listen, understand and respond is valuable. In roles that are client focused, IT professionals may also be required to communicate with clients as well.

Make sure that you display your verbal communication skills by being confident and concise. Also remember to understand the audience and then reply with a customized response they can easily understand.

#2-Problem solving

As part of an IT environment, you need to be able to identify problems at the right time, determine the cause, then find the right solution.

However, in the real world, problem solving is more than just figuring out technical issues.

At times, you may also need to suggest improvements to existing procedures and deliver better services for satisfied clients.

#3-The drive

The IT industry is incredibly fast-paced. You need to consider drive and enthusiasm as part of your necessary skill set to succeed as an IT professional. This is also what employers look for – the ability to take on challenges, break boundaries and aim towards the future.

Especially when being interviewed with an IT recruiter, make sure you demonstrate your enthusiasm and motivation. Shed light on how you plan to keep it consistent even during tough times.

#4-Ability to work in teams

Teamwork is essential to share information and put in combined efforts to work for projects’ success. However, at times, being able to work in teams also means that you need to possess leadership qualities so that you respond appropriately to the behavior of others and adapt a personal style.

#5-Project management

Project management is another important skill that IT professionals need today. What’s important to realize here is that IT professionals wear multiple hats.

This is also the reason why businesses often hire IT project managers to ensure that time, budget and resources are all managed appropriately. Implementing reliable project management software always helps. Brush up your project management skills with a free trial for our leading project management software.

These are only 5 of all the important skills you need as an IT professional to succeed in the fast-paced industry today. Get in touch with us to learn more about how Copper Project can streamline project management goals.

What Values Should A Project Manager Have For Success

Copper TeamAnnouncements, BlogsLeave a Comment

 

For a project to be successful, a project manager should have several attributes that ensure its success. The success or the failure of a project depends on the manager even more than it is determined than the team leaders.

Here are some of the characteristics of a successful project manager:

• Ability to communicate proactively
A project manager should be able to communicate effectively and efficiently with the team that they are working with. Communication should touch on matters such as the aims and objectives, roles of each team player, and what is expected of each of them.
• Should demonstrate leadership skills
Besides having the technical know-how of being a manager, he/she should have the skills to guide others successfully. They should be an inspiration to the team, be a role model, pose challenges to the team in order for them to solve and be a source of encouragement.
• Ability to build a team
A successful project manager should be able to constitute a team to work with. They should understand the different people involved in the project in terms of their skills, their strengths and weaknesses and combine them to work together.
• Show passion
A project manager should have a positive attitude towards the project. This attitude will trickle down to the team. They should be committed and show confidence in the work being done to ensure the goals are achieved.
• Should be a person of integrity
They should follow the set ethics and professional standards to the letter. In so doing, they set the routine of operation even to the team.
• Should assign tasks
In order to be a successful project manager, you should delegate tasks. Divide the tasks involved among the members of the team. This will motivate them as they can see you trust them and aids in completion of the work on time viagra eu apotheke. Doing all the tasks alone creates dissatisfaction among the team.
• Demonstrate ability to solve problems
they should be able to solve problems fast and effectively. During the process of working on the project problems may arise here and there, the manager should think fast, be creative and solve those matters immediately.
• Demonstrate empathy to his team
Most successful project managers are not sympathetic but rather empathetic. They are able to understand their team and the stakeholders’ needs. This is crucial in the planning and the implementation of the project. They also understand the uncertainties involved in the project. This is also crucial in the team building process.
• Demonstrate ability to work in chaos
So many pressures arise in the process of project implementation and planning. These may arise due to stalling of certain stages among others. A successful project manager is the one who can be calm even when they feel pressure mounting up on them. This helps them in finding a solution to deal with the cause of pressure.
• Must be truly a visionary
They should have a vision and the ability to share this vision with their team. He/she should inspire the members of the team to see the vision.

How To Set Realistic Expectations For A Project

Copper TeamAnnouncements, BlogsLeave a Comment

Project managers have a hard task in setting realistic expectations for a project because they all want it to be a success at the end. The following are a few ways in which the leader and his team can set realistic expectations for the project.

Involve all stakeholders in the planning stage

At the planning stage, the stakeholders need to be involved as well so that they clearly define what their expectations are. Involving the stakeholders ensures that the team members do not set unrealistic goals that cannot be managed. Once they know what the stakeholders expect, they can be able to set their own expectations within the scope of that of the stakeholders. This is the time to let everyone speak their mind because once the project gets going, it may be hard to change some things.

Good communication

Communicating constantly with the team members during the project work will ensure that they know what is expected of them, thus set realistic goals to help them keep their focus throughout the project work. Lack of communication results to the team members making their own goals which in most cases are unrealistic because they are not aware of what they are expected to do. Keeping good communication with the clients enables the team working on a project to know of their expectations and then they will make realistic goals thereafter.

Set realistic timelines

Everyone wants to finish the project as soon as possible having achieved all the goals set out in the project plan. However, having unrealistic deadlines will only pressure the team and subsequently they will do a hurriedly and shoddy work. Therefore, timelines and deadlines should be set realistically so that the different teams working on the same project can set realistic expectations as well. This way, they will complete the project on time or even sooner and it will be a great success.

Keep track of the project

Tracking the project ensures that the leader sets out realistic expectation depending on how the work is progressing. This ensures that the team members know their small successes and failures while working for the project and they will set out to improve on the same.
The stakeholders may also remind the project manager of their expectations and the team members will adhere to these. They will set expectations for themselves in line with those of the manager and the stakeholders, and eventually they will have a successful project.

Identify potential risks and challenges

At the planning stage and as the project work progresses, identifying potential obstacles and risks will help in setting realistic expectations. The team members should know that problems will always arise and that they should solve them as soon as possible. In the planning stage, it will be easy to predict some of the problems that may arise in future and set countermeasures for them. This way, they will not expect the project to run smoothly and perfectly hence will set realistic expectations. In case a problem arises, they will know how to handle it without wasting too much time on it.

How To Keep Discipline In A Large Team Working On A Project

Copper TeamAnnouncements, BlogsLeave a Comment

A large team consists of many members that can be very difficult to manage in maintaining a high level of discipline and ethics. However, it is not impossible and the following are some of the ways that the discipline of a large team can be maintained.

Get the right people to work with

The first and most important aspect is to recruit the right members who are up to the task of working on the particular project. Their qualifications and experience are quite important because they will know exactly what they are expected to do. Therefore, they will be focused and not waste time in other irrelevant matters. Therefore, their discipline will be of the highest standard and maintaining it will not be a problem.

Build and nurture the team

The team leader must have a dynamic understanding of each member of the group. This way, they get to learn the development of the team and how they work and develop high leveled skills that they use to build and sustain the group. A good rapport will subsequently develop and the members will respect their team leader and other members of the team as well. Respect goes hand in hand with good discipline.

Have clear set out rules

After getting the right people and building the team, a clear set of rules to govern the project is necessary. The team players must be aware of these rules and the consequences which will accrue if they do not adhere to them. This will maintain a high level of discipline between the members and they will work efficiently.

Constant meetings

The team manager must meet the team members frequently to discuss matters concerning the project and to remind them of the goals and objectives of the project. Meetings also help the leader interact with the members and encourage them to come up with new ideas to be incorporated into the project. This makes the members embrace the project and set their minds to put in their best foot forward. Therefore, with mindset goals, chances of drifting away from the project and not doing what is required of them will be minimal.

Collaboration in planning and decision-making

Planning and decision-making should involve all the members of the team so that they also share their thoughts on certain matters. Giving the team feedback also helps them in knowing how they are progressing in their work. This way, they will not wander off from the project work and start engaging themselves in other activities that would lead to indiscipline.

Establish a standard methodology

With a large team, the manager will most likely group the members into smaller teams for effective management. In doing this, the leader must establish a standard system of how all the small teams will work consecutively without veering off from the project. This way, the members will maintain discipline in that they will adopt these standards in their small groups and it will help them work effectively with other members of the team.