How Web-Based Project Management Software Help a Team

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Web-based project management software is a new development among business organizations around the world. The software allow project teams to track all the projects they’re working on from wherever they may be, be it in the office, on the road, at home and so on.
It allows project managers to keep team members informed of the plans ahead. In that way, it helps a great deal in improving the project performance. For businesses with global and remote teams, web-based project management software is simply the way to go. Apart from improving communication, it improves the general productivity of your project team members.

Here are some of the benefits that it brings to your team

Guarantees data security

Web-based project management software ensures the security of your data because it uses data encryption mechanism. This means that if you send data to web application, it is encrypted and no third party can be able to read, edit or forge the contents of communication that takes place between you and your application account.

Easy collaboration and sharing

Web-based project management software allows project managers to assign responsibilities and tasks to team members. It also allows you to share and post comments from one place. The fact that you can do everything from one place makes it extremely easy to find and share.

Mobility

One main thing that makes web-based project management a must have for businesses is the fact that project managers and team members can use it at anytime and from wherever they may be by using a mobile device or computer. You can send email notifications to inform team members of the latest changes about the project and they’ll receive it immediately irrespective of where they are.

Real-time synchronization

Project managers know how important it is to have the ability to see the progress and current project status. Web-based project management software allows team members to view all changes directly and immediately.

Software choosing tips

Before making a purchase, it’s important to evaluate available web-based project management software based on the needs of your projects and teams. Additionally, make sure you select that project management software which gives you access to advance project analytics such as Cycle Time Analysis and Cumulative Flow Diagram. Here are more tips to guide you when selecting the tool that best suits your team and business.
• Make sure you select web based project management software that offers you a free trial for a reasonable period without asking for your credit card number.
• For your safety, ensure that the software you’re choosing supports 256-bit SSL / HTTPS connection encryption.
• The software should be able to be customized easily to meet the requirements of your business organization and project teams.
• Avoid companies that do not provide privacy policy because your data security in this case is not guaranteed.
• It’s advisable to work with companies that provide terms of service.

Functions and Types of Project Management Software

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Many years before software was born, businesses used to carry out project management through papers. As such, a lot of paper documents were produced. This made it very difficult to search for information and the experience was not pleasant at all.
As soon as software was available, especially at an affordable cost for various business organizations, software development companies ventured into developing project management software. Within few years, this became very popular among all the industries and project management community swiftly adopted project management software.
Projects can be very complex. They can be dependent on various factors, departments and outcomes.
As such, project management software can help a great deal when it comes to determining which events depend on one another and how exactly such events depend on each other.
Furthermore, project management software can schedule team members to work on various tasks and detail everything else that might be required, from physical to financial and so on. This is actually called scheduling.
Project management software also helps people to deal with any uncertainties in the estimates of the period of each task that form part of an overall objective. Project managers use project management software to arrange tasks within the deadlines and to jungle multiple projects at the same time.

Types of Project Management

Vendors and service providers have different ways in which they make project management software available.
• Desktop Project Management Software
To begin with, business organizations can buy project management software as a desktop package and this generally gives individual users the most responsive and graphically intense type of interface.
Typically, desktop applications often store their data in a file, but some are able to collaborate with other users and allow for the storage of data in a central database.
Many users can actually share file-based project plans, especially if it is stored on a network drive, if only one user accesses it at one given time.
• Web-based project management software
Business organizations can implement project management software as a web application. This can be accessed either through an intranet or extranet by means of a web browser. Just like web applications, web-based project management software has usual advantages and disadvantages.

Advantages

• Can be accessed easily from any type of computer without necessarily installing software
• Offers multi-user facilities
• The service provider updates and maintains the software automatically
• Ease of access and control

Disadvantages

• Project information is only available when the user is online
• Tends to be slower to respond as compared to desktop applications

Collaborative project management software

Collaborative project management systems are also available. These applications are designed to support many users working on different sections of a project. Sever-based project management software holds project data centrally. It can also incorporate collaboration tools to allow users to share knowledge and expertise.

Integrated project management software

Integrated systems are also available. These systems are designed to combine project management or planning with several other aspects of company activities. For instance, bug tracking issues can easily be assigned to each project, and the list of project customers can develop into a customer relationship management module, with every individual on the project plan having their own specific calendars, task lists as well as messaging functionality associated with their project.

What Happens When You Don’t Have a Project Management Software

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project tension

Project management software serves a host of purposes that go beyond the conventional organizing and scheduling of work.

It’s also a fundamental basis for operating a business, managing growth, motivating teams to perform their best, and accomplishing desired results to satisfy customers.

Unfortunately, for most organizations, investing in dedicated project management software poses as a challenge, rather than an opportunity.

For the longest time, organizational teams have been struggling with complex project management platforms. However, today, businesses have access to a growing number of flexible and receptive online management tools.

Here are a few serious business issues that stem in the absence of an active project management software:

Failing To Meet Expectations of Stakeholders

When organizations fail to meet set priorities, manage availability of resources, and the changing business environment, stakeholders are left with no other option but to dole out their own timelines, schedules, and expectations.

And the side-effect of this event is that they no longer trust your team and lose interest in your business over time.

Shortage of Visibility

When employees are working on projects that lack access to a real-time schedule, a lot of time, effort, and resources go down the drain. Without a centralized software, employees need to go out of their way to receive updates.

Moreover, there’s no solid medium to anticipate risks and proactively plan for them. As a result, businesses lack the ability to prepare stakeholders before the debacle hits.

Missed Deadlines

You have deadlines, but no clue about the amount of work involved; in this case, success seems a distant thought. And, when the traditional planning software fails to reflect on how resource allocation takes place, people suffer from burnout, frustration, and elevated stress levels.

No Credibility

When there isn’t centralized software for uploading work, allocating resources, producing reports and fulfilling other tasks, a business loses its credibility. That’s because important documents go missing, strategic conversations get lost, and precious time is wasted on what should’ve been completed by last week.

inabilityInability to Adapt to Change

When you don’t have a mechanism, such as project management software that upgrades, organizations can no longer access the effect of changes in the business environment.

Result? You lose business and customers.

If you believe now is the right time to invest in an easy-to-use project management software, Copper Project is what you need. With plans starting for as low as $49, we introduce to you a new way of working on some of the most intricate projects. Sign up for a free trial.

Understanding The Crucial Difference Between Project, Program, And Portfolio Management

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project management puzzle

Even the most experienced business professionals tend to misunderstand the terms project, portfolio and program, and use them interchangeably.

They often refer to a project by calling it a program, and vice versa. Surprisingly enough, there are times when project portfolios and program are erroneously used to explain one another.

This blog post is dedicated towards explaining the crucial difference between these three important management terms, their unique aspects, and roles they fulfill.

A simple and effective way to begin this is by assigning these three terms to a pyramid hierarchy. Portfolio management settles at the top section of the pyramid, comprising all programs and projects to be handled.

The middle section belongs to program management, comprising various interrelated projects, and the last section houses project management.

Keep reading for a detailed look:

Portfolio Management

Portfolio refers to a top-level view of all the projects in the organization that fulfills certain strategic corporate objectives.

This can entail projects currently opened in a specific division, or even a small department.

Managing portfolios is all about establishing priorities depending on the defined business objectives. Further down, it’s about selecting programs and projects to be carried out based on its importance, priority, corporate value, risks and resources. Let’s put it this way: project management focuses on fulfilling projects in the right manner; whereas, portfolio management focuses on fulfilling the right projects.

Program Management

project management diagram

Program refers to a set of related projects that fulfill the same business goal or helps in achieving a specific benefit. Programs tend to have defined and clear goals preis viagra bestellen. Every project within a program is geared towards meeting that goal.

People hired to look over programs, known as program managers, spend their time looking for links, associated threats, problems, prerequisites, and solutions.

Typically, the focus is not on the success of individualistic projects, but on the overall program for greater success. Program managers also ensure the right projects are selected to maximize business value.

Project Management

While portfolio and program management emphasizes on the bigger picture, project management is a solitary task, or a chain of tasks intended to generate a precise product/ service/ benefit in a given timeline.

Project managers administer single projects, run teams and make sure that projects are completed within their due time, budget and prerequisites.

They devise best practices, scrutinize processes to promote efficiency, and collaborate with stakeholders to guarantee anticipated benefits.

With good project management software in place, teams and team members can expect to consistently progress, advance and upgrade, providing the organization a much needed competitive edge.

At Copper Project, we intend to provide businesses with a new way of working effective, simple and valuable. Go through our blogs to learn more about our web based project management software or get a free trial to explore its key features.

Time Tracking Is More Important Than You Think!

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time management

We all know the amount of resistance that comes with the idea of tracking time. And there are various reasons for this. But there is little you can do when you have a team that needs consistent reminders.

The advantages of tracking time are many. However, they can be classified into two broad categories: Planning and accountability.

When these benefits are shared among team members, resistance is minimized. That’s because each team member sees and analyses how time is important to them, and not just the senior management.

time to goTime Tracking as a Planning Tool

Of course, employees want to cut down their administrative duties so that they get to spend more time on real tasks to take the project forward. So, when employees track time, they:

  1. Become an improved estimator: They learn to increase the scope of duties by estimating the time it took to fulfill identical tasks previously.
  1. Know when to delegate: As much an employee think he/she is a one-man army, they just can’t handle everything on their own. So, to manage time better, they start delegating responsibilities.
  1. Learn to refuse: When employees track time, they’re better able to analyze things they can’t get done immediately. This makes them more confident about saying no to things.
  1. Understand when to hire new employees: Time tracking reassures management that the current set of employees isn’t sufficient to fulfill the job. This gives you a clear picture of the additional personnel you need.
  1. Shift against multi-tasking: Through time tracking, employees are better able to focus on one thing at a time. This prevents them from dividing their time and attention.

Time Tracking Improves Accountability

Accountability is extremely important when you closely working with a team of people to fulfill a task within a given budget and deadline. Stated below are a few ways time tracking makes employees more accountable:

  1. Sets records for regularly reviewing work: Consider your timesheet to be a work diary. Gaining access to meeting statuses and reviews is a unique benefit reaped by employees.
  1. You spend your time and money efficiently: Given the fact that employees work within a prescribed budget, they are assigned a limited timeline too. And they are equally responsible for making efficient use of both, time and money.
  1. You make better use of the ‘extra’ time: When you efficiently manage time, you’re left with extra time on your hand to do the things you previously couldn’t manage. Working towards strengthening client relationships and focusing on ignored projects are a few things they could now focus on.

Investing in project management software allows you to manage time efficiently while simplifying work processes in the most affordable manner. To buy our project managing software, simply call us at 866-327-9070 or get a free trial before making the purchase.