How To Keep Discipline In A Large Team Working On A Project

Copper TeamAnnouncements, BlogsLeave a Comment

A large team consists of many members that can be very difficult to manage in maintaining a high level of discipline and ethics. However, it is not impossible and the following are some of the ways that the discipline of a large team can be maintained.

Get the right people to work with

The first and most important aspect is to recruit the right members who are up to the task of working on the particular project. Their qualifications and experience are quite important because they will know exactly what they are expected to do. Therefore, they will be focused and not waste time in other irrelevant matters. Therefore, their discipline will be of the highest standard and maintaining it will not be a problem.

Build and nurture the team

The team leader must have a dynamic understanding of each member of the group. This way, they get to learn the development of the team and how they work and develop high leveled skills that they use to build and sustain the group. A good rapport will subsequently develop and the members will respect their team leader and other members of the team as well. Respect goes hand in hand with good discipline.

Have clear set out rules

After getting the right people and building the team, a clear set of rules to govern the project is necessary. The team players must be aware of these rules and the consequences which will accrue if they do not adhere to them. This will maintain a high level of discipline between the members and they will work efficiently.

Constant meetings

The team manager must meet the team members frequently to discuss matters concerning the project and to remind them of the goals and objectives of the project. Meetings also help the leader interact with the members and encourage them to come up with new ideas to be incorporated into the project. This makes the members embrace the project and set their minds to put in their best foot forward. Therefore, with mindset goals, chances of drifting away from the project and not doing what is required of them will be minimal.

Collaboration in planning and decision-making

Planning and decision-making should involve all the members of the team so that they also share their thoughts on certain matters. Giving the team feedback also helps them in knowing how they are progressing in their work. This way, they will not wander off from the project work and start engaging themselves in other activities that would lead to indiscipline.

Establish a standard methodology

With a large team, the manager will most likely group the members into smaller teams for effective management. In doing this, the leader must establish a standard system of how all the small teams will work consecutively without veering off from the project. This way, the members will maintain discipline in that they will adopt these standards in their small groups and it will help them work effectively with other members of the team.

Technology Makes Project Work Easier – Here Is How

Copper TeamAnnouncements, BlogsLeave a Comment

In any business, small or large, in the modern world, information technology has become a necessity. It is quite important to manage the business wisely and to know how to conduct the business. This is because of the increasing competition from other businesses in all angles. The success of the business depends on many factors and these include information technology to help the project manager and his teams to improve their productivity for the project to be completed on time and within the budget.

Here is how information technology assists in the running of a project

1. Effective planning of the project

Planning at the onset of the project is the most important part of project management. This is because at the stage, the manager wants to set the goals for the project, seek resources for the project and allocate the funds effectively. This is not an easy task but with information technology, the manager’s work can be eased because the software can help in estimating the resources needed and allocate the funds to different departments of the work.

2. Good communication

Efficient communication is very important in every project work between the manager and his members and between the members as well. It can therefore be difficult and time wasting to meet physically to discuss issues, which could be discussed in another platform without necessarily having to meet.
Information technology provides this platform and the project manager is able to communicate to his members to give them instructions or when something new comes up. The members are also able to share innovations with the members and implement them to improve the project work.

3. Organization of documents and files

Projects generate data, large files and documents in the course of the work and they can become quite cumbersome to handle and manage as the work progresses. Information technology helps you to organize the files efficiently such that you can access them faster. The technology also helps you to access the files from any devise and not only the desktop at your workplace. Therefore, if you need to send any file, it is possible to do so even at the comfort of your home.

4. Tracking progress of project

It is important to keep track of the project to identify the challenges it is facing and addressing these issues as soon as possible. Tracking also helps the manager to always have a report to present to internal and external stakeholders when they ask for the progress of the project. Information technology helps in tracking the project from time to time.

5. Time management

Time is a very important element in project work. All the teams and individuals working on the project have to keep up with deadlines and finish the project on time. Information technology makes this possible because things can be done much faster without having to do the work manually. It also helps them keep track of what the aim of their work is. Consequently, the project is completed on time or even sooner.

8 Reasons Why You Need Good People More Than You Need Software

Copper TeamAnnouncements, BlogsLeave a Comment

Project management software is good and essential in very many ways and it reduces costs with managing complex matters at the workplace.

It is not enough as you still need human resources to do various tasks as well

• Planning
The project management software is effective but in planning for the project, you need the input of the team members as the software cannot do everything for you. The team needs to set out clear goals and define them before they embark to work on the project. Therefore, in planning, human resource is required. You should involve at least the team leaders of every team. If you like, you can listen to the input of everyone who will be working on the project.
• Estimating budget
The budget estimation that will be made in due consideration of several factors, including risks and challenges that the projects may face will need human resource in order to make these decisions. The software does not make decisions but only facilitates these decisions. Therefore, human input is highly required for financial planning. The software can only calculate using whatever data you feed it. Thus, you need to involve the right people to create a budget for the project.
• Recruitment of employees
The qualifications for the employees needed to undertake the project work can only be decided using human resource. The software may only help in organizing the qualifications in accordance to the persons, but the final decision lines with the team manager.
• Assigning tasks
The assigning of various tasks to be done during the project can only be done by the person in charge of the project. Project management software in this case cannot be of much help hence human resource is required.
• Managing the team
The team management cannot be done through software. It only aids the team manager in carrying out their duties diligently and timely. Therefore, for the team to be properly managed, human resource cannot be avoided.
• Team work
The team is comprised of people who work together in order to achieve the purposes and objectives of the projects. The team cannot be comprised of management software only. The software helps the team members to do their work comfortably and easily. However, the actual work is done by the team members. This is a clear indication that human resource is highly needed.
• Someone to operate the software
The project management software needs someone who is competent in IT to operate it and even integrate it within the network infrastructure of the organization. The software cannot run on its own, it requires human resource to manage it for it to be effective to the project.
• Innovations and new ideas
The software cannot think of new ideas in the project. Human resource is required for new innovations to be brought up during the project. The team members need to think and brainstorm each other in order to come up with new ideas that can be useful to the project. Human resource is necessary.

Why Poor Planning Can Lead To Project Failure

Copper TeamAnnouncements, BlogsLeave a Comment

Poor planning in project management is the number one mistake that leads to project failure. If something does not start right, it would be delusional to think that it will end right.

The results of poor planning are discussed below

1. Poor time management

Poor planning means that the schedule that the team members are supposed to follow is not set out. The members will have no clear picture of what is expected of them as they work on the projects. There will be no deadlines to meet hence creating a lazy atmosphere among the team members. This means that the project will not be completed on time and the result will be a shoddily done work.

2. Poor clear definitions of project’s objectives

The aim of the project is set out at the onset of planning for the project. Therefore, if the planning is not at done right, the team members will not know what exactly they are working on and this will make them not to work efficiently for the project. Their productivity and output will be very low, leading to the failure of the project.

3. Budget not set out

At the planning stage, the budget that is required for the project and the means in which the funds will be sort is set out. Poor planning will result to the budget being left out of the projects main agenda. Additionally, the estimation of the funds that will be used is not made due to poor planning. This means that funds will be misused and wasted. The completion of the project will record tremendous losses and the project will have failed.

4. Dissatisfied customers

Poor planning of a project will not meet the expectations of the customers. They will be dissatisfied with the work that has been done and they will not consider the business for any job in the future. This will be a huge loss of business for the company or organization. The project will have failed in establishing good relations with potential clients.

5. Lack of support from stakeholders

The stakeholders usually have expectations from a presentation of the plan of the project to be worked on. If the planning is poor, the stakeholders will not support the project as they will have different expectations, which will be negative. People who intended to sponsor the project may not do so because they do not have a clear picture of what they are sponsoring.

6. Failing to plan exposes the project to unpredicted high risks and problems

This leads to time wastage in trying to figure out how to solve the challenges that the project faces. Time is money hence the funds of the project will be used in solving the issues that arise from the project due to poor planning. Subsequently, the project will be destined for failure.
The people assigned to do various tasks on the project may not be the ones suitable for that because the planning was poorly done. This limits the members from fully exploiting their full potential hence the project fails.

7 things That Show That A Project Was Successful

Copper TeamAnnouncements, BlogsLeave a Comment

After undertaking a project, it is very important for your organization to follow up with the clients to know whether they were satisfied.

These factors indicate that a project done was successful

• Timely delivery
A successful project will be completed on time or before the time that the project was expected to be completed. This is a clear indication that the team members did a good job and that they put all their effort and time towards the project. The project should be entirely complete in that it has left no stone unturned. Therefore, a timely delivery of the project makes it most successful.
• Customer satisfaction
The customer is always the king in any business. Therefore, if they are satisfied with the work that the employees have done, it means that the project was a success. They create good relations and build solid contracts due to the trust and satisfaction acquired from the project. This will ensure that they will employ the company in more future projects to work on. The company’s network is also increased.
• Project falls within budget
More often than not, there are always challenges that come up that may need more funding of the project. The manager has to look for more resources in order to address these issues. However, when a project falls within the budget which was stipulated at the commencement of the project, it means that the project did not face many challenges that would make it go beyond the scope of the budget. The project will be regarded as successful.
• All the objectives were met
Projects usually have an aim and objectives that it seeks to achieve when it is completed. At the end of the project, these goals should have been met. When the purpose of the project is fulfilled and the objectives are fully addressed, the project is a success because it addressed the issues that it was supposed to solve.
• Good feedback from clients and your company heads
Good and positive feedback from the clients to the project manager and the team indicates that the project is a success tablette viagra. This is because the project was able to achieve all its goals and making everyone happy with the outcome. Usually, there will be some return business in future.
• Increased profits from the project
The project is able to generate profits and repay the funds which were used while working on it. When this is achieved and there are reports that the project has increased the profits of the business, then the project is surely considered to be a success. Additionally, if the project provided noticeable benefits to the stakeholders, it will be considered a successful project.
• The governance of the project
There are always rules that govern the process in which the project work will be done. The project will be considered successful if these guiding provisions were properly adhered to and whether the governance requirements were duly met.