We all know the amount of resistance that comes with the idea of tracking time. And there are various reasons for this. But there is little you can do when you have a team that needs consistent reminders.
The advantages of tracking time are many. However, they can be classified into two broad categories: Planning and accountability.
When these benefits are shared among team members, resistance is minimized. That’s because each team member sees and analyses how time is important to them, and not just the senior management.
Time Tracking as a Planning Tool
Of course, employees want to cut down their administrative duties so that they get to spend more time on real tasks to take the project forward. So, when employees track time, they:
- Become an improved estimator: They learn to increase the scope of duties by estimating the time it took to fulfill identical tasks previously.
- Know when to delegate: As much an employee think he/she is a one-man army, they just can’t handle everything on their own. So, to manage time better, they start delegating responsibilities.
- Learn to refuse: When employees track time, they’re better able to analyze things they can’t get done immediately. This makes them more confident about saying no to things.
- Understand when to hire new employees: Time tracking reassures management that the current set of employees isn’t sufficient to fulfill the job. This gives you a clear picture of the additional personnel you need.
- Shift against multi-tasking: Through time tracking, employees are better able to focus on one thing at a time. This prevents them from dividing their time and attention.
Time Tracking Improves Accountability
Accountability is extremely important when you closely working with a team of people to fulfill a task within a given budget and deadline. Stated below are a few ways time tracking makes employees more accountable:
- Sets records for regularly reviewing work: Consider your timesheet to be a work diary. Gaining access to meeting statuses and reviews is a unique benefit reaped by employees.
- You spend your time and money efficiently: Given the fact that employees work within a prescribed budget, they are assigned a limited timeline too. And they are equally responsible for making efficient use of both, time and money.
- You make better use of the ‘extra’ time: When you efficiently manage time, you’re left with extra time on your hand to do the things you previously couldn’t manage. Working towards strengthening client relationships and focusing on ignored projects are a few things they could now focus on.
Investing in project management software allows you to manage time efficiently while simplifying work processes in the most affordable manner. To buy our project managing software, simply call us at 866-327-9070 or get a free trial before making the purchase.