The trend of agile operations and virtual offices began soon after the dot-com era, when small business entrepreneurship became a reality as a united force against the 3% multinational corporations in the US. Small businesses reduce energy consumption and make project completion easier and more flexible for the employees by allowing distance-operations. Communication works as the key to operational and team management, not only in the agile organizations but also in the companies with project headquarters and bases at different locations.
Online project management software was not an invention but a need – a need to cater to the off-location projects and outsourced operations. However, the benefits of these collaboration software applications are more than mere team management. Here is how online project management software regulates effective team management and their resulting benefits.
Top-Bottom Team Collaboration with File Sharing Tool
An established fact is that the exchange of file is easier and speedier when the databases are operated from same server. In online project management software, the cloud services operate as data servers, making file sharing speedier than ever. The file-sharing tool in collaboration software allows information processing with just a few clicks. Files stored on the cloud server are easily accessible. The employees can directly download these files from the servers from anywhere around the world. This enhanced collaboration saves cost resources and reduces the communication budget.
Employee Team Dashboard
The online project management software is designed on the concept of blending artificial intelligence with data structures. The software application carries data of individual employees. Each employee has a dashboard/Home page, which contains detailed information about the project. The dashboard contains recent updates on the project, pop-ups regarding pending projects, graphical representation of the impact of current status of project on anticipated deadline, and more. The visual metrics of performance indicators allow the employees to track their performances. The manager’s dashboard of collaboration software contains detailed visual performance indicators, which helps the managers evaluate the focus of employees. These visual indicators are necessary to predict the most time-consuming tasks for an employee. The companies can use these indicators to design their employee training programs to boost productivity and speed up the project progress.
The most important tool in collaboration software application is the messaging tool. The built-in messaging app allows the employees to send/receive messages within microseconds. When the employees operate from the same server, the chances of failure of message delivery become completely zero.
Customizable Team Management
The collaboration software allows the managers to communicate with the employees in the most desired fashion. The managers can customize the tasks of employees and deliver the changes within microseconds, ensuring the immediate implementation of the changes. The customizable team management tool makes change management easier for the managers.
Communication is the foundation of information technology. All advancements in this information age, from dot-com to glass and 5D hologram technology, are based on effective communication techniques. The online project management software is the right tool to improve inter-organizational and intra-organizational communication.