Technology has given us an opportunity to do things differently. Not every person who works for a company commutes into work to sit at a desk in the main office building anymore. Many stay at home moms and dads work from their homes using their Internet connections to stay up to date on projects, and to complete assignments. There are also employees that work from field offices located around the globe.
All of these employees still play a vital role in the company and in the completion of projects and company tasks. There are a lot of new ways that project managers can work with employees who work from their homes, and other remote locations.
Do not use email as it can be overlooked easily
Email is one of the biggest means of communication used between people today. More emails are sent daily than paper mail, because the emails arrive quicker, and they are less likely to be lost than paper mail is. The only problem with email is the recipient may overlook the notification and erase the email before they read it, and the project manager cannot be sure that the workers all saw the email in time to make the changes they were being asked to make.
Texting is now a lot more popular than talking on the phone. The majority of people owns a device capable of sending a text message, and most people text people now instead of calling them or emailing them information. Texting does have limitations and can make it difficult to send documents to the other members of the team.
Instant messaging and video calls – Do they work?
Instant messaging using social media and other websites is a great way to stay connected to the other members of a project team. Instant messaging does limit you as to what types of files you can send, and the recipient must read the message and respond. At least when you send an instant message or a text message you can see whether or not the other person saw and opened the message.
Video chatting and conference video calls allow the team leader to establish meetings and see and hear the other members of the team. These telephone conferences connect the people more than the reading and sending of emails or text messages.
Copper Project Management software ensures communication in real time
Copper project management software allows each member of a team to have access to a project page where they can read the details of the project. They can see the task they have been assigned, can see the tasks that have been completed, can see the delays that have occurred and the reasons for those delays, can see all documents pertaining to the project, and can leave information for the other members of the project team.
Copper project management software allows every project leader to communicate with their remote employees working from home and know that each of those employees is completely up to speed on what they should be doing and the changes that have come about in the project details. This software is the connecting link to home and office employees making it possible for everyone to work together.