Avoid These Mistakes When Working On A Project
Things You Should Not Do When Working On A Project
Do not get started on the project management work at hand unless you have checked that everything is ready. Many people make the mistake of not making due preparation. Mostly, they think that just because they have invested in the best project management software that it will do everything for them. That is not right. There is a way that you should handle project management work.
Not making every team member feel involved
Many project managers make this mistake. They do not have the time to meet everyone in the team, maybe even listen to their ideas or just give them instructions. However, studies have shown that people will go an extra mile for any manager, just for being recognized and appreciated. In any case, the people that hold junior positions in the team usually have wonderful ideas and when no one listens to them, everyone misses out on great opportunities.
How can you make everyone on the project management team feel included?
• Create good channels of communication, both ways too. You see, communication needs to flow up and down the hierarchical ladder. Keep your doors open, know them by name if you can.
• Arrange weekly or if possible, daily meetings when you sit at a conference with everyone on the team. Encourage everyone who feels they have an idea to come out and speak it out.
• Congratulate everyone who makes an impressionable mark on the project. It is also good to give some bonuses for a job well done. This can go an extra mile in motivating your employees.
Being not specific about what you need done
From the top, the project manager has to pass down the right instructions. This is very important. It is also important that the manager ensures that there are specific instructions for specific jobs as well as for employees. That way, there will be no conflict of roles among the members of the project team. Write down the tasks that need handling according to an order of priority. The list will guide you towards allocating duties and even choosing software that is suitable and particular to your organization.
Not keeping to the schedule
Now, if you had planned for the project phases to run for a given duration of time, that is the way it should be. By the end of the stipulated time, that phase of the project should be completed. If it is not completed, you should find out why so that you take measures.
Going over the budget
Now, if you are a project manager and you go above the budget, your CEO will chew you and spit you out. You have to keep to the budget by all means. If you do not, you could lose clients. If you have to use a project management service to do it, please do. Automate as many of the processes as possible so that the work can be completed not only within budget, but within schedule as well.
Learn to schedule tasks so that everything is done in the right time. Follow up with the supervisors to make sure that everyone keeps to their schedules.