Avoid These Mistakes When Working On A Project

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Avoid These Mistakes When Working On A Project
Things You Should Not Do When Working On A Project

Do not get started on the project management work at hand unless you have checked that everything is ready. Many people make the mistake of not making due preparation. Mostly, they think that just because they have invested in the best project management software that it will do everything for them. That is not right. There is a way that you should handle project management work.

Not making every team member feel involved

Many project managers make this mistake. They do not have the time to meet everyone in the team, maybe even listen to their ideas or just give them instructions. However, studies have shown that people will go an extra mile for any manager, just for being recognized and appreciated. In any case, the people that hold junior positions in the team usually have wonderful ideas and when no one listens to them, everyone misses out on great opportunities.
How can you make everyone on the project management team feel included?
• Create good channels of communication, both ways too. You see, communication needs to flow up and down the hierarchical ladder. Keep your doors open, know them by name if you can.
• Arrange weekly or if possible, daily meetings when you sit at a conference with everyone on the team. Encourage everyone who feels they have an idea to come out and speak it out.
• Congratulate everyone who makes an impressionable mark on the project. It is also good to give some bonuses for a job well done. This can go an extra mile in motivating your employees.

Being not specific about what you need done

From the top, the project manager has to pass down the right instructions. This is very important. It is also important that the manager ensures that there are specific instructions for specific jobs as well as for employees. That way, there will be no conflict of roles among the members of the project team. Write down the tasks that need handling according to an order of priority. The list will guide you towards allocating duties and even choosing software that is suitable and particular to your organization.

Not keeping to the schedule

Now, if you had planned for the project phases to run for a given duration of time, that is the way it should be. By the end of the stipulated time, that phase of the project should be completed. If it is not completed, you should find out why so that you take measures.

Going over the budget

Now, if you are a project manager and you go above the budget, your CEO will chew you and spit you out. You have to keep to the budget by all means. If you do not, you could lose clients. If you have to use a project management service to do it, please do. Automate as many of the processes as possible so that the work can be completed not only within budget, but within schedule as well.
Learn to schedule tasks so that everything is done in the right time. Follow up with the supervisors to make sure that everyone keeps to their schedules.

It Is Possible To Make Your Employees Love Working For You

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Have you noticed that some businesses have employees that stay with them for twenty years or more? Is this because those businesses pay better than any other business of their type? Is it because the people love their job cannot imagine doing any other work? Is it a rare occurrence that is happening less and less today?
Well, the main reason that people stay with a job for multiple years is not because the pay is so good they cannot resist, or that they love the work so much they dream of getting up to do it again the next day.

Trust generates respect for senior employees

The main reason that people stay with a company for a long time is they trust and respect their managers, bosses, and coworkers. Employees that have trust in the management of a company will stay two to three times as long as employees that do not trust their managers, or coworkers.
When a person has confidence that the management they work for is doing everything within their power to make them happy, treat them fairly, and help them succeed, then the employee works harder, and is loyal to the company they work for. It really is that simple.
If you want your employees to trust you, then you have to work as hard as they do. That means they have to see that you work as hard as they do. Never ask an employee to do something you would be unwilling to do yourself. If you ask them to stay late at work; then be willing to stay late with them. If you ask them to work faster then get on the floor with them and help them produce things faster. Be a hands-on boss and your employees will work harder for you.

Address them with respect and as equals

Always speak respectfully to your employees. You are not speaking to people who are less than you or to people who are not as smart as you. Some of your employees may be a lot smarter than you. Talk to people like you would like to be talked to. Say please, thank you, and all of the polite things you should say.
Be willing to listen. You have to listen to your employees, their concerns, their ideas, and their frustrations. If you want your employees to work their hardest to produce for your company, then you are going to have to work your hardest at understanding their needs and trying to meet as many of those needs as possible. Treat your employees like people not like employees. You need to get to know them and get to know what things will help them do their job and be able to get home to their families with enough energy left to spend time with those families.

Reward successes and good work, provide ambient environment

Have company meetings and reward your employees for their successes. Be sure that you provide them with all with an opportunity to earn some recognition from the company leaders. Provide technology and advanced software applications to make their work easier, and make their work environment as safe, and as friendly as possible. You will be rewarded with a higher level of productivity and low employee turnover rate.

On the Job Happiness and How to Achieve it

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Many things affect our lives and our level of happiness. One of the biggest things that affect our lives is the work we do. If a person is happy at work, then they are usually happy in other areas of their lives as well. When a person is miserable and hates their work those feelings spill over into the other areas of their lives.

When you are the right person in the wrong company

You may have been told to find something you like to do and make that the basis of your career. That is a simple way to be happy at work, but even if you are doing something you like if you have chosen the wrong company to work for you may be miserable. You may also be happy at work doing something you do not absolutely love if you are working for the right company.
Being happy while you are at work is a goal that everyone can achieve with the right choices, and with the right attitude. The following suggestions will help you to achieve more happiness in your work environment.
Try to choose a company that is a mission driven company or one that has a true purpose in mind. If the whole team of a company is working towards the same goal, then the goal is easier to achieve. You want to work in a place where the people are thoughtful about their actions and how their actions affect others. You can even implement those priorities in the company that you already work for. People follow people that they admire and when you offer kindness to others, you are generally given kindness in return.

Do the senior employees mentor the young employees?

Try to go to work for a company that has a strong mentorship program. It is easier for the young employees to succeed when older employees who have already made it to the top share their tips, advice, experiences, and knowledge with them. If your company does not have a strong mentorship program suggest to the project managers that this would be a way for employees to develop better skills and to become united in the goal of making a better product.
When you find a company that encourages employee feedback and reflection on the projects they have been involved in then you are talking about a company that will treat their employees with respect and dignity. If the leaders of a company offer their employees the chance to voice their true opinions and ideas and the leaders actually consider those ideas then the company encourages a unity among their workers and unity can lead to happiness.

Go for a company that listens to every employee

If your company does not value the thoughts and opinions of the people they employ, then they are not a company that is going to encourage personal growth and you will not likely be happy in that type of work environment.
We have found through Copper project management software reviews that the companies with happy employees are the ones with involved employees.

Technology and the Way it has changed the Average Office Setting

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There was a time when every office employee got up and went to the brick and mortar location of the business they worked for. The majority of business had multi-level buildings housing their employees, and different portions of the business had their offices located on different floors.
An intercom system within the building allowed some employees to talk directly to other employees without leaving their desk or offices. The telephone systems were usually elaborate and allowed people within the office complex to call each other, or transfer calls to each other so they could collaborate on projects they were working on.
Memos were typed and delivered to the different personnel throughout the building that would be affected by the information on the memo. Many times the memos did not make it to the right people, or they were discarded without being read, and projects suffered losses because of this.

Technology has replaced the way files are shared and the way people communicate

Technology was employed to create ways for people to communicate with one another, and ways for people to send information to each other. Hard files that were shared between the members of a team were replaced with digital files that could be shared throughout the office computer system. Then technology became so advanced that people could connect to their office data bases via home computers and files were shared across miles.
Technology gave us smart phones, tablets, and mobile devices so we are no longer tethered to our desks. We can access almost everything we need to do our jobs from our telephones. People now work from home, from vacation resorts, and from remote locations.

Technology has become more secure with time

Technology was not without its flaws along the way. A lot of people learned that the security of their information once it was transmitted on line was not as great as it should be. People learned to steal the information of others and it became easier than ever for someone to assume the identity of another person.
Technology stepped in with security measures to help us protect information that should be private or confidential. The security measures in place today are harder to infiltrate so more people feel safe about sending private, personal, or financial data over the Internet.
Technology allowed us to connect bank accounts so our employers no longer have to write us checks. Many people receive a direct deposit into their checking accounts and never see a paper check from their employer.

Copper Project management is team-room software

Software like Copper project management software is technology’s gift to help all companies manage projects easily without having to have all employees in the same building. With this type of software, each member of a team signs into a central account where all of the project documentation is stored for easy retrieval. No lost files, or misplaced papers can occur, and every member of the team knows all of the pertinent information concerning the project they are working on. No person is forgotten or left out of the loop, and projects are completed quicker and with a greater amount of customer satisfaction because of this technology.

Completing Projects with Stay at Home Employees

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Technology has given us an opportunity to do things differently. Not every person who works for a company commutes into work to sit at a desk in the main office building anymore. Many stay at home moms and dads work from their homes using their Internet connections to stay up to date on projects, and to complete assignments. There are also employees that work from field offices located around the globe.
All of these employees still play a vital role in the company and in the completion of projects and company tasks. There are a lot of new ways that project managers can work with employees who work from their homes, and other remote locations.

Do not use email as it can be overlooked easily

Email is one of the biggest means of communication used between people today. More emails are sent daily than paper mail, because the emails arrive quicker, and they are less likely to be lost than paper mail is. The only problem with email is the recipient may overlook the notification and erase the email before they read it, and the project manager cannot be sure that the workers all saw the email in time to make the changes they were being asked to make.
Texting is now a lot more popular than talking on the phone. The majority of people owns a device capable of sending a text message, and most people text people now instead of calling them or emailing them information. Texting does have limitations and can make it difficult to send documents to the other members of the team.

Instant messaging and video calls – Do they work?

Instant messaging using social media and other websites is a great way to stay connected to the other members of a project team. Instant messaging does limit you as to what types of files you can send, and the recipient must read the message and respond. At least when you send an instant message or a text message you can see whether or not the other person saw and opened the message.
Video chatting and conference video calls allow the team leader to establish meetings and see and hear the other members of the team. These telephone conferences connect the people more than the reading and sending of emails or text messages.

Copper Project Management software ensures communication in real time

Copper project management software allows each member of a team to have access to a project page where they can read the details of the project. They can see the task they have been assigned, can see the tasks that have been completed, can see the delays that have occurred and the reasons for those delays, can see all documents pertaining to the project, and can leave information for the other members of the project team.
Copper project management software allows every project leader to communicate with their remote employees working from home and know that each of those employees is completely up to speed on what they should be doing and the changes that have come about in the project details. This software is the connecting link to home and office employees making it possible for everyone to work together.