Here A Few Reasons For Project Managers To Smile

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Here A Few Reasons For Project Managers To Smile
How You Can Get Increased Insight Into Your Project

In the past, managers had to keep sending emails to their employees in a bid to communicate changes or developments in the project and allocating them their duties. However, today, you do not have to do that. You can:
• Look for centralization of communication and by this, we mean all communication such that all participants access information at the same place.
• When you centralize communication, you enable easy access of information by the parties involved and as a result, it reduces the amount of work that managers have to do to ensure coordination such that the entire project runs easily.
• Ensure more coordination and teamwork ensuring productivity with minimum risks of miscommunication.

Increase the accountability

You should be able to get complete information with regard to the performance of employees and the finances used. Such information would otherwise have to be recorded manually, which ultimately get misplaced. The result of this is that problems arise when it comes to tracking the work done by each employee and the money involved. Today, managers are able to track the step-by-step processes in the project. They are able to assess goals and achievements in each step and move on to the next.

Security and reliability

More often than not, crucial files to a project get lost amid operations. Many years ago, files had to be kept manually. Moreover, those that were stored in computers were often not backed up. Hence, any loss of files was a great blow to the project. Today, there are many storage options for you to consider and one of them is cloud storage. You can also consider on-premise storage. The good thing is that managers are able to back up data that is of importance to the project. In case of any virus in their laptops, they are assured that the operations will not have to be stopped midway, clients will be served with due regard to timing and procedure.

Flexibility

As a manager, you can now be able to serve most of the needs of an organization, using technology. You can also change the way you do things accordingly, depending on any changes and advancements in organizations, to serve any needs that might arise in the future.

Increased speed of operations

As we said earlier, with the absence of technology, the only option that was available would be to take records manually, a process that is often slow and tedious. For instance, schedules would have to be written down, finances calculated manually and resources allocated haphazardly. Today, as a project manager, you will be able to reduce the manual labor and increase the speed at which managers record information on a large scale. As a result, more time is allocated to more crucial operations in the project.
There, you have now seen how you can make project work easier, by adopting a few changes and tried guidelines that other project managers have used before.

How To Complete Your Project On Time And Within Budget

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How To Complete Your Project On Time And Within Budget
Save Money and Time on Your Project

When you want to complete your project within budget and faster too, due preparation is necessary. You need to have seen the end of the project from the beginning, so to speak. When you know where you are going, you will be more focused.

Define the scope of your project

Some projects are big while others are small. Hence, it is important that you clearly assess your project ahead of time before you start on it. This will help you to decide your budget and come up with a schedule.

Come up with a schedule

Schedules are important in ensuring that everything is done within the required time. Come up with definitive steps on what will be done and at what time. A schedule will go a long way in making sure that no time is wasted at each step. Additionally, the schedule you come up with should be realistic and accurate. Carefully calculate the time each step will require and on which ones depend on each other.

Draft a budget

It is always crucial to calculate how much your project will cost. Come up with a team to help you assess the revenue required and the total amount you will have used at the end. As such, you will be able to account for every cent that you spend in the event of your client asking for a report. Additionally, it will help you organize and manage the funds. Moreover, as you are drafting, ensure that you include a contingency fund. It is common for things to wrong during the execution of a plan. As such, this fund will help you to not go overboard.

Assess the possible risks

As mentioned earlier, it is common for risks to be there in a project. For instance, suppliers may make a mistake, and possibly deliver what you did not ask for. Hence, preparing for risks will help you to prevent overspending on mistakes committed and ultimately result in a successful project at low cost budget.

Get the resources that you will require

Resources range from human labor to materials. Before you start your project, ensure that you have accumulated the resources and personnel you will need. Additionally, ensure that you allocate the resources accordingly. This will go a long way in making sure that the project plan is executed on a step-by-step basis. It will also help in preventing any unnecessary expenditure on resources that had not been planned for. Moreover, the personnel should be given independent but correlated roles to help increase the amount of work done and maximum teamwork.

Enhance communication

When a project is big, new ideas are often pitched from time to time, customer preferences increase and new features come up regularly. Hence, a system of communication should be set up to ensure that everyone is able to voice their opinion or ask questions regarding the project. Efficient communication often results in great teamwork and in turn good results.

Deliver Multifaceted Projects On Time and Get More Copper Benefits

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Welcome! If you are a part of a team, are a team supervisor, are a project manager or a leader of a department, you have come to the right place. You need to know about the best project management software and this is the Copper Project Management. Every company needs this software to help its teams do their invoicing, collaborate with each other and communicate in real time, especially when there are many teams working on one project. Generally, this software has been made to make managing people and projects easier.
Since 2001, the Copper Project Management software has been helping companies manage teams handling different ends of the same project. It has been offering features like enhanced and real time collaboration, easy project issues management and solutions, file sharing and a faster way of communicating with every team member, increase productivity and give the managers more control over their projects and teams.

Customization

Perhaps this is the chief benefit because no two companies’ projects and people management needs are the same. Thus, this software has been developed to leave room for customization, to meet the unique needs of different companies.
How do we offer a customized Copper Project Management? We train staff and 24-customer support. In addition, you can also be assisted with self-hosted Copper for their dedicated use only.
Copper will work with other systems that you already have in your company. For example, it will be compatible with Quickbooks, MS Project, Xero and Dropbox to name but just a few.

Avoid the traditional and go with the new

The Copper Project Management gives you an opportunity to avoid the traditional methods of managing and communicating with team members and to use new, robust methods that are very efficient. For example, email is good, it is fast, but there is no guarantee that the intended recipient will see it on time. Copper takes care of that, by bringing team members together to communicate and share files in real time.
Avoid complex software as well as the tiring spreadsheets for human resource management or for invoicing. There is a much better and easier way, and that is Copper.
Copper helps you manage tasks and post them in the “central room” where everyone who logs in can view and find out what they are supposed to be doing. The project manager can also follow up through Copper to ensure that the most urgent tasks are completed in good time.

It is very affordable

The same way that Copper is customized to meet different needs, it is also sold in differently priced packages for small and big needs. Pricing starts at $49 per month for basic packages and goes as high up as $149 per month for the premium package.

How Has Project Management Become Easier Today Than It Was Years Ago?

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How Has Project Management Become Easier Today Than It Was Years Ago?
What Makes Project Work Better Today?

Today, project work has suddenly become much better, more rewarding and the desired results can now be accessed faster. The success or failure of your project management work is in your hands. You can do more work faster and even save your company money if you use technology in your project management work.

Reduced costs

Using technology in project management will provide a framework that helps in ensuring that goals set in projects are met without spending more than what your budget provides for. In light of this, projects that would otherwise cost a lot of money are effectively executed without you having to worry about stretching your financial limits due to unexpected technicalities.

Aim to increase productivity

The centralization of information brings with it improved teamwork and communication. A project in which everyone is in the know with regards to new developments and ideas is more likely to be a success compared to one in which there is no coordination between employees and the project manager. Additionally, commonality of information provides a platform for clients to access the same information with your supervision and interact with those working on the project. Hence, such cooperation goes a long way in ensuring that everyone’s attention is towards the work at hand.

Do have some risk management

Risks are not easy to avoid when it comes to execution of project plans. More often than not, projects have had to be stopped midway or delayed due to risks incurred, which leads to an inference of lack of reliance in the organization being inferred by possible clients. Today, the internet has helped in ensuring that risks are identified from the onset and preventive or curative measures put in place. This has gone a long way in ensuring that project plans are executed smoothly.

Save time

Scheduling is very important in any project undertaken by an organization. The more complicated the project, the more the stages and the more the time. Failing to allocate time in a systematic manner to each stage and process often results to confusions and too much time being spent on some stages, other times one being forced to complete it a long time after the deadline. Appropriate time is allocated to the stages of the project and if followed to the latter, less time will be sent trying to figure out which step comes after another and ultimately, the project will be finished in time.

Increased Involvement of interested parties

Projects carried out by organizations are often kept within the organizations. This means that stakeholders have to send representatives to the organizations to keep up with the how the projects are going. This is hard, but not anymore, because you can use chat rooms and other tools of technology to communicate.
To avoid keeping on going back to the drawing table, just make sure that everyone is involved, including the clients. That way, the project management team, the client and all the stakeholders will be moving along at the same pace.

How to Properly Pitch Your Ideas in the Workplace

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A lot of people have great ideas on how to improve their work environment, how to make productivity in the workplace greater, or how to enhance their company, but only a few people in a company ever seem to get their ideas heard and acted on. You can be one of the people who voice their ideas and have the managers paying attention to those ideas.

Take a maximum of 30 seconds – clarity is important

To begin with you are going to have to make a pitch of your idea in less than thirty seconds. You need to think about exactly what you are trying to pitch and what changes your idea will make in the workplace. Rehearse what you want to say until you can make a short explanation of what you are trying to do in thirty seconds or less.
Remember that your pitch should be to the point. Keep it simple and to the point. Do not confuse the listener with too many details. Save the details for when they show true interest in the idea.
You have to identify the problem you are trying to resolve and the steps you are suggesting to resolve that problem. Remember to keep this simple and do not confuse the listener with too many details at this time.

Have a rough estimate of how much it would cost to implement the idea

You need to have an outline of approximately how much it will cost the company to implement the ideas that you have.
You should go to colleagues that you truly trust and pitch your idea to them. Be willing to listen to their feedback and make changes to your pitch if necessary. Your colleagues will be your sounding board before you go to see the managers that can implement your ideas.
Once you have practiced the pitch, and you are sure of what you are going to say, and sure that other people will understand what you are saying then it is time to approach your superior with your ideas.

Timing is everything – catch your superior when he is in the best mood

Some people like to approach the superiors when they are at lunch, or on break. This allows them to pitch their idea while the superior is relaxed and more likely to pay attention. Some people prefer to make an appointment and talk to their superior in their office, so they can formally pitch their idea to them. I can tell you that both of these methods work and you should make your pitch when you are the most comfortable.
Before you make the short pitch make sure you have clearly thought the whole idea out and have a plan of action for each step that it would take to implement your idea. If your superior is interested in your idea, they will have questions and you want to be able to answer those questions completely and in great detail.
The best idea in the world can be lost to improper planning. Make sure you have thought out the possible scenarios that will make the idea work, and what things could go wrong. Provide all of the pros and cons so your idea can be taken seriously.