Why Email Communication Is Not Reliable In Project Work

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Why Email Communication Is Not Reliable In Project Work
How To Find Better Communication Than Email For Your Project

How long does it take you to look at an email sent to you? I am sure you have had to be called many times just to notify you that you have an email. If that is not enough, how many spam emails have you received in the last couple of months? Such things can be very irritating. In as much as you might have hated or still hate it, you have no other choice but to keep up with it.

No more spamming of messages

Project work is very serious and requires instant communication. Luckily, such is readily available for all project managers and has come at a good time. It is no longer stressful to share information. Your messages can no longer be spammed. Even better, you need not be notified by the sender that the information has been sent.
As a manager, just find a way that enables you to make the centralization of information possible. However, way you look at it, you will have a lot to gain when everyone can access information about the project from the same and one place. And it is you who will have to make that happen.
Unlike emails, instant messaging is relatively fast. Most of the time, emails take long to be delivered, and to send one you must go through a long and tedious process. However, for the instant messaging, all that is required of you is to post the information you need to share. You need not send it to anyone directly. This saves you the time you would have sent writing an email and sending it.

Lost emails can be very frustrating – avoid this

How annoying is it to be told by your client that they did not get the email you sent? This is absolutely normal, I think, in the email world. Emails get lost, somehow some way. To avoid this frustration in your life, get a way to centralize all the information and to communicate instantly with all the members involved, as well as other stakeholders.
You also need to find a way to back up the files. Who wants to lose years worth of data, considering that some projects can run for a few years non-stop? Backup is going to help you recover your files in case of any problems in the system.
Emails are common and anyone can access them. People have found ways to maneuver the internet and they can now access your emails as they wish. All they need to do is bypass the system. The email provider services do not offer you a chance to customize your email and control that can see your information with or without your permission.

Be ready to meet unique needs

You are the project manager and you can decide that the only time anyone will access information on the platform is with your express permission. You also have to ensure the security of the data. This can be managed with login usernames and passwords.
This gives you some form of control over crucial documents, which I am sure you will find advantageous.

Project Management Software: How It Motivates Your Team Members

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projectImpending deadlines; project updates; team coordination; feedback; weekly deliverables; reports – all of this can take a toll on the morale of your team.

Keeping people committed and motivated when managing projects can be tricky. As a project manager, you understand that the success of your project depends on the right tools – and the assigned people on the project.Read More

Keep The Team Motivated Until The Completion Of Your Project

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Keep The Team Motivated Until The Completion Of Your Project
A Few Ways In Which To Keep A Team Motivated

Ways Of Keeping A Team Motivated

Does your team seem too bored on the project that you’re running currently? Or perhaps you want to find a way to motivate them? Try these few tips and you will not regret it.

1. Give them a clear picture of what you need

It is not all the time when the team consists of people from your organization. If the new members and those from the company do not know the goals, explain them to them in a clear manner. Never assume that they know what it is you seek to achieve. If you do that the project is doomed and is bound to fail.

2. Set personal and team goals

Competition has been used by some people as a form of motivation. Pitting people against each other is not what you want to achieve, what you seek to do is put them in a situation where they want to provide better results than other teams. The result is that the project will ultimately be better with time.

3. Increase compensation

The thing about money is not just the good life that comes with it. It is a good instrument in motivating the team. It instills a sense of being appreciated and respected. So do not be too stingy.

4. Invite feedback from the on set

What most project managers do on the first day of work is to lay down instruction upon instruction, order upon order. The only thing this achieves is to make the workers feel like they are just hired hands. In order for you to get the most out of your team, it is important that you make them feel as though their input is important. Invite questions and ideas and you will see just how good the project will turn out to be.

5. Provide what they need for the work

How would you feel if you were tasked with the responsibility to write a book, without a pen? Of course, you know it would be impossible to write anything in hardcopy without a pen. Now, imagine that you have given a group of able people the job to build a house, but you have not provided the needed materials. The lack of equipments will serve to demoralize the team, decreasing their confidence in their own abilities.
Hence, if you want to have good results from them, make sure that you provide the required materials for the work.

6. Hold regular review meetings

If you are thinking of detaching yourself from the team, better think again. It is of importance to take note that your presence during the project is very crucial. Conducting review meetings from time to time will help you and the team to assess the progress that has been made so far. Celebrate the achievements realized and put down strategies to straighten out the troubling areas.

7. Always be there for the team

You should always lead from the front. Be the best of the leader you can be. This means that you should be readily available to listen to your team, if you wish to have a motivated workforce.

Pitfalls Of Not Working With Project Management Software

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project managementPriceWaterCooper found that the use of project management software increases business performance and client satisfaction. In spite of that 44% of project managers do not use software.

That’s astounding – and frankly – quite disappointing! Even today, companies do not realize the importance of implementing effective project management software. With the changes in the industry, it is easy for the managers to lose track of the projects, costing companies thousands of dollars.Read More

Here Are 5 Ways To Get Your Project Off The Ground And Running

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Here Are 5 Ways To Get Your Project Off The Ground And Running
Easy Ways For Making Progress With Your Project

Ways of Progress of Your Project

So you just came from your boss’ office, having been put in charge of a new project. You are at your desk doing what most people in your situation do, getting nervous. You are not sure how to start the said project and if anything; you do not have any idea of where to start. Well, you are just in luck. The following are five ways to make sure that you get the project off the ground and running.

1. Understand and define the scope of your project

You now that you are smart, in fact everyone knows that, but simple projects can be very hard to start, especially when you have no idea how far to go or what it entails. Before you try anything, you need to define the scope of your project, what you will need and who you will involve. Failure to do this might be detrimental to the future of the project

2. Plan, plan, plan

Failing to plan is planning to fail. If you are planning on starting a project without a comprehensive plan, you might just as well not start at all. To have a project that hits the ground running entails a plan on where and how you plan on getting resources, finances, how you will deal with procedural technicalities and how long you plan on taking. Write down what you intend to achieve.

3. Get a team

One man can change the world, but that is just a saying. When it comes to projects, a manager requires a team to accomplish the tasks involved. Choose a team that is not only equipped with the intellectual capabilities, but also the experience required. Additionally, engage in team building activities that will encourage them to work.

4. Outline the risks

Starting a project with the mindset that everything will work out is just wishful thinking. Things are bound to go wrong during the execution of a project. Failing to plan for risks that might occur will see you defeated and the project will fail even before it reaches a stable stage. Risks that have not been planned for strain the budget and time in turn the entire project. Ensure that you are flexible enough to deal with any unexpected occurrences.

5. Have an all-inclusive plan

That is right, you need to have a plan that can include everyone who is involved in the project. This means not only the teams on the ground, but the clients and other stakeholders as well. When everyone who should be updated is kept up to date on the progress of the project, the work moves faster and everyone basically stays on the same page.
The success of any project will depend on two things, your team and the plan for success that you will put in place. In addition, include everyone, let every team player feel appreciated and keep them up to date. If you do as advised here, you will not only have a great start, but a great finish as well.