Completing Your Project Within Time and Budget
Complete Your Project In Time Always
You have just been given a project, it is your first time heading one and you feel very fulfilled and happy that you are trusted to take on more responsibility. Your excitement about the project is just as much as your worry and stress about delivering on time. Sometimes client work can be too much and trying to employ common methods of project management will only spell out trouble for you.
Technology has come with immense advantages and disadvantages. However, there are more advantages than disadvantages and there is every reason why you will always complete your project on time and within the given budget. From enhancing communication, to data storage and retrieval, technology in project work will go a long way in ensuring that you get done in the shortest time possible.
Learn to schedule tasks for the entire team. The bigger the project the more scheduling you will be required to do. Scheduling helps in sequencing the project activities, assigning dates to them and allocating the required resources. This will go a long way in saving you the time to organize the work. Moving from one office to another, constantly having meetings can be exhausting and time consuming.
How long does it take you to send an email or letter? Information is crucial to all projects. The speed at which information is transmitted from you to the team working on the project, between colleagues and between you and the stakeholders and clients, matters a lot in determining how much time the project will take. Keep the communication open at all times, post orders and roles where everyone can see them. Centralizing information ensures that everyone gets information from one place, in real time.
Share information in real time
Providing information to different parties involved in the project has never been easier. You will need to create a platform that can be accessed by the staff, clients and stakeholders. This means that instructions can be accessed by the staff, and that the progress can be assessed by clients.
This will save you the time of moving from one departmental office to another and going to the client, in turn more time is taken in finishing the project. Additionally, it will lessen the worry about emails being spammed, which I know you must hate.
Do not attempt to do everything manually. Use technology, for more accuracy and speed. Find the technology tools that you can use to make your project management work easier. What do you suppose will happen if you miss out on some important details and there is no time to deal with them?
Tracking different aspects of the project is very important. Matters that need tracking range from finances, to the team’s performance, to the time taken in each project step. Having the ability to track the time spent on each project area will help you determine which ones require more time and which ones will be easy to work through.