Why Preparation Is Important For Project Success
For any project to be successful, meticulous planning is required. This will not only ensure that the project is successful but also that it is completed on time. What can you do to bring along that success? Actually, as you will see here, just take care of a few ends and you will be good to go.
Here are 5 tips that one can use in project planning
1. Set practical timelines
Your project should have a beginning and a completion date. This timeline will ensure that every step taken in the process of working on the project is within the time range given. It keeps all those working on the project on their feet to meet the set time. Ensure you set realistic completion date to avoid last minute rush to complete which may bring issues like work done not being of quality, omission of some documents that needed to be filed among other issues.
2. Include all of your team in the planning stage
Working on the project involves the project manager working with a team. During the planning process, bring in your team to share the different ideas they might have and combine them in order to come up with a solid plan. This will help the team to identify with and own the project as well as have confidence in it and ensure it is completed on time.
3. Create a communication network
There is a dire need to communicate to make the project successful. The manager and the team must establish methods through which they will communicate. This is to make sure the progress of the project is known. It can be done through e-mails, video conferencing, status reports as well as progress reports. Communication should be between the project manager and the team, the team members among each other, and with the stakeholders. Communication is also important since the project manager can ensure the team is well informed about the project and the various responsibilities they have to play.
4. Use technology in the planning process
With the world going digital, it is unavoidable to use technology in the day to day activities, especially in the workplace. Use technology tools that are relevant to project management in all stages of the project, even in the preparation stage. This means that you should make use of project management software. The software helps in the setting of realistic timeframes for completion of each stage of the project. Ensure that your team is conversant with the software chosen if not then training is required to enable them work well using it. In choosing the best software, consider factors such as cost, compatibility and simplicity.
5. Describe the scope of the project
Identify what project you are going to undertake. The project manager should involve the team in defining the scope of the project and stating what the project aims to achieve or solve in the end. Identify all the tasks and the responsibilities that need to be undertaken in completing the project and divide them into those that need to be completed first. Divide the roles among the team to ensure that the project will be completed on time.